Producer Upload Portal

The Producer Upload Portal is a producer-facing tool that allows content contributors to submit videos and show data through a simplified, customizable portal. This feature helps stations streamline content submission workflows, save staff time, and improve metadata accuracy while maintaining control over scheduling and content quality.

Submissions Overview

Navigate to the Submissions Overview page by clicking the new upload icon in the sidebar (you can also navigate to Settings - Producer Submissions).

Here, you can view all of the content submissions your system has received.

But before producers can upload submissions for you to review here, some configuration is required to create a Producer Upload Portal. Hit the Configuration button in the upper right of the overview page to begin.

Portal Branding Configuration

From the Configuration screen, hit Portal Branding.

Overview

The Portal Branding Configuration allows you to customize the appearance of your Producer Upload Portal to match your station's branding and create a seamless experience for your producers.

Configuration Options

Portal Color Scheme

• Primary Color: Used for the background
• Secondary Color: Used for accents, links, and buttons

Portal Header

• Configuration Name: Custom text to appear in the header
• Logo: PNG, JPG, JPEG or SVG

How to Configure Portal Branding

1. Click on Submission in the Cablecast sidebar, then Portal Branding Configuration
2. Click on + New Branding Configuration or edit a config in the table
3. Enter your config name
4. Select your color scheme using the color pickers
5. Upload your logo
6. Click Create Configuration/Save Changes to apply your changes

Licensing Terms

From the Configuration screen, hit Licensing Terms.

Overview

The Licensing Terms feature allows you to create and manage the usage agreements that producers must accept before submitting content through the portal.

Managing Licensing Terms

1. Click on Submission in the Cablecast sidebar, then Licensing Terms
2. Click on + New Licensing Terms or edit a term in the table
3. Enter your licensing terms name
4. Enter a brief description to be shown to producers
5. Enter your full content agreement link
6. Click Create Licensing Terms/Save Changes to apply your changes

Link Management

From the Configuration screen, hit Link Management.

Overview

Link Management allows you to create and manage customized submission links for different purposes, producer types, or content categories.

Link Configuration Options

There are three sections to a link's configuration:

• Basic Information
• Predefined Fields
• Submission Fields

Basic Information

These are the basic configuration options for each link.

• Link Name: A unique name to identify the link. It will only be displayed internally
• Location: The location the link will use
• File Store: The file Store the submissions will be downloaded to
• Submission Limit: The number of times a link can be used to upload content before it will no longer accept submissions
• Branding Configuration: The customized branding configuration the link will use
• Licensing Terms: The customized licensing term the form will display
• Auto-Approval: Check this to automatically approve any content uploaded through this link
• Password Protected: Restrict access to the link via a password

Predefined Fields

These custom fields will be predefined and filled out with the values set here for every submission. Producers will not see these in the upload portal.

You can select any number of custom fields and set their predefined values by hitting New Field. Remove a custom field by hitting the trash icon.

Submission Fields

These custom fields will be filled out by the producer when they use the upload portal.

You can select any number of custom fields for the producers to fill out, each with a label and help text for clarity. Each field can be marked as Required so the producer must fill it out for a valid submission. You can reorder the fields with the up and down icons or delete them with the trash icon.

Hit Create Link to complete configuration!

Managing Links

Click on Submission in the Cablecast sidebar, then Configuration, then Link Management. This page is where you can edit and delete link, as well as copy their upload portal link to distribute to your producers.

Link Actions

• Submissions: Track total submissions per link, and manage all submissions
• Open: Open content submission link in new tab
• Copy Link: Copy submission link to share with producers
• Edit: Edit all fields mentioned above
• Delete: Delete link. Warning: this is permanent!

Content Submission

Overview

Content submission is where the producers will go to upload their file and metadata.

Content Submission Fields

• First and Last Name, Email and Phone: Info for the submitting producer
• Licensing Terms Agreement: The customized licensing info the submitting producer will need to check to verify they agree

Fields under Content Information are what you defined in the Submission Fields section. Labels marked with * are required for submission.

Upload Content

• MP4, MOV and AVI files are allowed, with a maximum file size of 5gb.
• Drop or browse files to select to upload
• Once selected, click Upload file
• Upon success, you will be notified the upload was successful

What Happens Next?

Once a producer has submitted content through the upload portal, your Submissions Overview icon in the sidebar will notify you of the number of submissions with pending approval.

Navigate to the Submissions Overview page.

Submissions Overview

This page lets you view all of the producer submissions currently in your system. You can filter these by name, date, status, etc. The page defaults to filtering by submissions that need approval or are still processing.

From the Submissions Overview page, you have easy access to view, approve, and delete submissions.

If you would instead like to view only the submissions from a specific link, navigate to Configuration - Link Management. Then, select the number under the Submissions column to view all submissions for that individual link.

Let's hit View (eye icon) on a submission to see more details.

Submission Details

This page shows you all the details of a submission in four tabs:

• Video: Video player to preview the submitted content
• Details: Title, description, date of submission, and submission link used
• Submitter: Submitter's contact information
• Technical: Internal information about the submitted content, including the Media Info metadata

The right side of the page gives you the ability to approve the submission. Once a submission is Complete and has been Approved, a Show will automatically be generated for it! Hit the purple Show button or the screen icon from the Submissions Overview page to quickly edit the submission's show.

The new Submissions tab in the Show Edit page gives you details of the submission, akin to the Submission Info Page.