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This guide covers the setup of the MediaScribe Gateway Appliance for live event captioning and WCAG compliance. MediaScribe ships preconfigured, requiring minimal setup: connect peripherals for network configuration and attach SDI cables for video input/output. The article explains WCAG real-time caption requirements (1.2.4) and covers physical installation, network configuration with static IP, and browser-based interface access. MediaScribe's toggle-based operation starts and stops transcription with one click, outputting closed captions, open captions, and in-room displays for accessible live events.

In April 2024, the DOJ finalized ADA Title II rules requiring all state and local government websites and mobile apps to meet WCAG 2.1 Level AA standards. Entities with 50,000+ population must comply by April 24, 2026; smaller entities and special districts by April 26, 2027. No exemptions exist.

The Clerk Interface provides no-login access to start and stop meeting transcriptions. Clerks select a preset, click "Start Transcription" when meetings begin, and click "Stop Transcription" when they end. The simple interface requires no technical knowledge—just preset selection and two button clicks.

Video content must meet specific WCAG accessibility requirements to serve all community members and comply with ADA Title II. This guide explains which standards apply to government video—from captions and audio descriptions to player controls—with practical examples for meetings, training materials, and public announcements.

WCAG are international standards for digital accessibility, built on four POUR principles: Perceivable, Operable, Understandable, and Robust. Most organizations target Level AA compliance. Accessible design benefits everyone—not just people with disabilities—by creating clearer, more usable digital experiences for all users.